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Short-stay operators: guests, folios and nightly beds in one place
If you sell beds by the night — a small hotel, a lodge, a homestay, a service apartment, or a PG filling the gaps between tenants — Short-Term Living gives you guest records, bookings that cannot clash, one bill per stay, and guest messaging without a full hotel PMS.
Built for short stay property management software india workflows in India — rooms, tenants, invoices, and collections in one app.
Who this is for
Is TrackMyPG right for you?
- PG and hostel owners with beds empty between tenants or between terms
- Small hotels, motels, lodges and guest houses under about thirty rooms
- Homestays, service apartments and family-run guest houses
- Hostels near hospitals, colleges, coaching hubs and exam centres
- Owners taking short bookings as cash today, with nothing written down
Challenges
Common challenges
- Bookings live in a diary, so the same bed gets promised twice on a busy weekend
- Guest IDs are photographed and forgotten instead of held against a profile
- Extra nights, laundry and damages get settled verbally and argued at checkout
- Repeat guests are re-entered from scratch every visit because nothing was kept
- Nobody can say at month-end whether nightly business actually made money
How TrackMyPG solves it
Problem → solution mapping
Each pain point maps to a module that ships in the product today — not a roadmap promise.
Beds empty between tenants
Nightly rates on the rooms or beds you choose, beside untouched monthly rent
Double-booked beds
Bookable slots resolved from tenants and guest stays together
Guest IDs never recorded
Permanent guest profiles with documents, photo and emergency contact
Extras settled verbally
One folio per stay carrying nights, extensions, laundry and damages
Cash with no receipt
Invoice and receipt PDFs, payment links and part payments
No repeat-guest list
Visit history and lifetime spend derived on every profile
Guests never hear from you
Confirmation, arrival and departure reminders, receipts and checkout messages
Unclear whether it earned
Guest stay register and stay revenue reports, separate from rent
A typical day
A realistic day using TrackMyPG
Not a fantasy automation story — how owner-led teams actually run billing.
Open today’s arrivals and departures; see which rooms need turning over.
Show the final folio, take the balance, issue the receipt, free the bed.
Take a walk-in: search the guest, book a bookable slot, capture ID, confirm.
Extend a staying guest at their booked rate; add laundry to the same bill.
Check tomorrow’s arrivals; send a notice if the water or lift is affected.
Read nights sold, average length of stay and which sources brought money.
Features
Modules this persona uses most
Rollout
How teams adopt TrackMyPG
Price the beds you want to sell nightly
Set a nightly rate on whole rooms or on individual beds. Monthly rent stays exactly as it is, and anything you leave unpriced never shows up as bookable.
Book against a guest profile
Create the guest once with photo, ID and emergency contact, then book dates and rooms against them. One booking can hold several rooms, each at its own rate.
Run the day from arrivals and departures
Today's and tomorrow's arrivals and departures are one click each, so the desk knows who is coming, who is leaving and which rooms need turning over.
Extend, bill and settle
Add extra nights at the originally booked rate, put laundry or damages on the same folio, take an advance by payment link, and settle the balance at checkout.
Read the numbers, then price better
Nights sold against the rate they sold at, real length of stay, and which booking sources bring money rather than merely bookings.
Outcomes operators care about
No double-booked beds
Availability accounts for monthly tenants and guest stays together, so an occupied bed is never offered — and checkout day is legally the next arrival day.
One folio, settled properly
Nights, extensions and extras on a single bill with invoice and receipt PDFs, part payments, and an early-departure position you can see before you decide.
Guests hear from you
Confirmation, arrival and departure reminders, receipts and checkout go out on email and WhatsApp with wording you control.
ROI
Business impact operators care about
- Vacant nights between tenants turned into billed income at no extra fixed cost
- Enquiries you used to refuse — four nights, two weeks, exam season — now accepted
- Zero double-bookings once availability is computed rather than remembered
- Extras and extra nights actually collected because they land on the folio
- A repeat-guest list that compounds over a year instead of being retyped
- One subscription covering tenants and guests instead of a second system
Upgrade path
When a booking diary stops being enough
A diary works while one person takes every booking and remembers every bed. It fails the first busy weekend, when two people write in it, or when a guest asks for a bill their employer will accept.
The tell is usually a near miss: a bed promised twice, an ID never taken, or an extension nobody billed. Those are not discipline problems — a paper diary genuinely cannot check availability against monthly tenants.
Start small rather than migrating everything. Price two beds by the night, book one guest end to end — arrival, folio, extension, checkout, receipt — and judge it on that single stay before opening up the rest.
Read TrackMyPG vs Excel →Scale
How operations change by bed count
20 beds, 3 usually empty
Price three beds nightly inside the plan you already pay for; the rest of the property runs on monthly rent exactly as before.
12-room homestay or lodge
Guest profiles, bookings, folios, payment links and automatic guest messages — without a hotel PMS licence per room.
Hostel near a hospital
Attendant families booked properly with IDs on file, bills issued, and a repeat-guest list built across the year.
Student hostel, May–July
Term-break emptiness sold to interns and exam candidates instead of standing idle for eight weeks.
Related product areas
Comparisons
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