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Comparison
TrackMyPG vs Excel: what the product actually replaces
Excel is flexible — TrackMyPG is structured data: rooms/beds, tenants, invoices with PDFs, payment status, and reports generated from that data. Neither removes the need to run your property well.
Below is an honest split based on what exists in TrackMyPG today (web app, Indian PG-focused modules, subscription plans from Basic to Enterprise).
What changes when you move off sheets
| Topic | TrackMyPG | Alternative |
|---|---|---|
| Source of truth | Tenants, rooms, invoices live in one database-backed app | Multiple workbook versions and chat screenshots |
| Invoice PDFs & status | Generate, download, mark paid; optional online pay links after gateway setup | Manual templates and cell colouring |
| Online rent | Invoice-linked flows when owner completes Payments onboarding (e.g. Razorpay, PayU) | Ad hoc UPI + manual ledger updates |
| Multi-PG | PG switcher; plan limits (1 / 3 / unlimited PGs by tier) | Separate files per building |
| Reporting | Monthly revenue, outstanding, tenant list, occupancy, summary + export paths in-app | Pivot tables you rebuild each cycle |
TrackMyPG — pros & cons
- +Fewer copy-paste mistakes across tenants
- +Same URL for staff with permission-based roles (on plans with invites)
- +Reports pull from live invoice and tenant data
- −Monthly subscription (see /pricing)
- −Needs internet; not an offline-first ledger
The alternative — pros & cons
- +No SaaS fee
- +Total freedom to model edge cases in cells
- −Concurrent edits and formula risk
- −Harder to tie every payment to an invoice ID at scale
If invoices and bed assignments are eating nights, try TrackMyPG on one PG under the trial terms shown on the pricing page — then decide if Excel stays for everything else.
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