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Tenant Portal for Invoices, Profile and PG Info
Tenants sign in at /portal/login with credentials you enable per tenant — not owner NextAuth. They see their stay, invoices, property details, and tickets without accessing your full dashboard.
- /portal/login
- Invoice PDFs
- Online pay
- Profile + agreement
Owners copy the portal link from the dashboard navbar and share it with tenants. Portal users can download invoice PDFs, pay via UPI or checkout when the PG has online collection, and update profile fields you allow.
- Separate
- tenant auth
- Invoices
- list + PDF
- PG Info
- read-only
- Tickets
- from portal
The problem
What PG owners struggle with today
Most PG operators still coordinate tenants, rent, and documents across Excel, WhatsApp, and paper registers. That works until bed count, staff handovers, or month-end reconciliation expose gaps nobody can audit quickly.
- Tenants call the desk for every invoice PDF
- Payment screenshots without invoice numbers in WhatsApp
- No self-service for profile or password resets
- Agreement copies requested repeatedly at move-in
- Owners paste portal links manually from memory
How TrackMyPG solves it
Problem → solution mapping
Each pain point maps to a module that ships in the product today — not a roadmap promise.
Invoice PDF requests
Tenants download from portal invoice list
Chat payment chaos
Pay online against invoice ID when gateway enabled
Profile updates
My Profile page for allowed fields
Agreement copies
Preview/download when PG template exists
Sharing login URL
Copy tenant portal link from owner navbar
Feature deep dive
What you get in the product
Every capability below ships in TrackMyPG today — no roadmap promises, no fake automation.
Invoices and payments
Tenants see their bills, statuses, PDFs, and checkout when online collection is on.
Fewer desk calls for “send my bill”.
- List + detail
- PDF download
- UPI/checkout when enabled
Profile and password
Stay overview plus editable fields and portal password change.
Tenants maintain contact info you allow.
- My Profile
- Change password
- Scoped to one tenant
PG Info
Read-only property, billing, and contact context — no owner settings exposed.
Tenants know whom to call without admin access.
- Address & contacts
- Billing notes
- Social links when set
Agreement PDF
Shown only when configured; late-fee placeholders respect PG late-fee settings.
Move-in paperwork available 24/7.
- Preview in portal
- Download PDF
- Late fee gated display
Workflow
Step-by-step in TrackMyPG
The same flow your desk runs every month — from tenant to report.
Enable portal access
Owner enables portal per tenant and sets initial password.
Share login URL
Copy /portal/login from dashboard navbar.
Tenant signs in
Separate session from owner NextAuth.
View invoices
Download PDFs or pay online when available.
Update profile
Edit allowed fields and change portal password.
Raise tickets
Support requests flow to owner Tickets module.
Benefits
Measurable outcomes on the ground
Invoice self-service
Tenants list bills, open detail, download PDFs, and pay when online collection is enabled for that PG.
Profile and password
View stay context, update allowed personal fields, and change portal sign-in password from dedicated pages.
PG Info (read-only)
Property address, contacts, billing notes, and social links — serialized for tenants without admin controls.
Agreement access
When configured, tenants preview and download their agreement PDF with late-fee fields shown only when applicable.
Outcomes
What operators report after adoption
- Less manual reconciliation between chat, sheet, and register
- Fewer payment disputes with invoice PDFs tenants reference
- Faster tenant onboarding when rooms and billing connect day one
- Higher occupancy visibility without walking every floor
- Reduced owner follow-up calls when desk uses one ledger
Compare
Manual vs Excel vs TrackMyPG
The same PG tasks, three ways to run them. See exactly where structured software pulls ahead.
| Task | Manual / registers | Excel sheets | TrackMyPG |
|---|---|---|---|
| Tenant records | Notebook & register rows | Rows that drift out of sync | Searchable profiles linked to rooms |
| Rent invoices | Hand-written or ad hoc PDFs | Manual template per tenant | In-app invoices with PDF + status |
| Payments | UPI screenshots in chat | Paste amounts into cells | Payments tied to invoice IDs |
| Occupancy | Whiteboard or memory | A “master” tab nobody trusts | Live room & bed mapping |
| Outstanding dues | Recalculated over phone calls | Fragile pivot tables | Outstanding Payments report |
| Month-end reports | Hours of manual totals | Copy-paste + formulas | One-click Excel / PDF export |
Feature ecosystem
Works with the rest of TrackMyPG
Each module shares the same tenant, room, and invoice data — so your operations stay connected end to end.
Explore related guides
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