The monthly electricity bill arrives
Add it under Utilities with the due date and a photo of the bill. When you pay online, record the payment and the transaction reference — the bill moves from due to paid.
Ready to run your PG with less chaos?
Expenses · Included in every plan
PG Expense Management: Track Every Expense in One Place
Electricity bills, groceries, staff salaries, plumbing repairs — a PG spends money every day. TrackMyPG gives you one organised place to record those expenses, pay the people you owe and see exactly where your PG's money goes, right next to your tenants and rent.
- Bills & receipts
- Vendor payments
- Part payments
- Spending reports
Add an expense in seconds, attach a photo of the bill, and note who you paid and how. Pay a bill in one go or in parts — TrackMyPG always shows what is paid and what is still due.
- 11
- ready-made expense groups
- Every plan
- included, no add-on
- Excel + CSV
- export for your CA
- Per PG
- or all PGs together
The problem
What PG owners struggle with today
A PG pays for something almost every day — the electricity bill, the vegetable vendor, the cook’s salary, a plumber on a Sunday. When those costs live in a notebook, a WhatsApp chat, a bank statement and a pile of paper bills, nobody can say what the PG really spent last month.
- Bills scattered across notebooks, WhatsApp and bank statements
- No idea which vendors are still waiting to be paid
- Paper receipts lost before month-end
- Staff spending cash without a clear record
- Rising electricity or food costs noticed too late
- Several PGs, and no way to compare what each one spends
Common PG expenses
The expenses every PG owner deals with
TrackMyPG comes with ready-made expense categories built around how PGs actually spend money — and you can add your own.
Utilities
- Electricity
- Water & tanker
- LPG cylinders
- Internet & Wi-Fi
Food & Kitchen
- Groceries
- Vegetables
- Milk & dairy
- Kitchen equipment
Staff
- Cook salary
- Housekeeping
- Security guard
- Warden / manager
Repairs & Maintenance
- Plumbing
- Electrical
- Painting
- Appliance repair
Housekeeping
- Cleaning supplies
- Pest control
- Laundry
- Waste collection
Furniture & Assets
- Beds & mattresses
- Wardrobes
- Linen & bedding
- Appliances
Property
- Building rent
- Property tax
- Society charges
- Insurance
Everything else
- Stationery
- Mobile recharges
- Listings & ads
- Local transport
How TrackMyPG solves it
Problem → solution mapping
Each pain point maps to a module that ships in the product today — not a roadmap promise.
Bills everywhere
One organised list of every PG expense, with the bill photo attached
Who do we still owe?
Paid, partly paid and unpaid at a glance — with the amount still due
Lost receipts
Upload bill photos or PDFs to the expense they belong to
Costs creeping up
Monthly trend and category views show what is growing
Many vendors, no history
A vendor list with everything you have paid each one
Several PGs, one owner
Spending for each PG, or all of them side by side
Feature deep dive
How TrackMyPG helps you manage PG expenses
Every capability below ships in TrackMyPG today — no roadmap promises, no fake automation.
Record an expense in seconds
Add the title, category, amount and date, pick the vendor, and attach a photo or PDF of the bill. Notes keep the context — which room, which repair, who approved it.
Every rupee that leaves your PG has a record you can find later.
- Ready-made PG expense categories
- Bill photos and PDFs attached
- Due dates for bills paid later
Pay vendors in full or in parts
Record each payment as you make it — cash, UPI, bank transfer, card or cheque — with a reference number if you have one. TrackMyPG shows what is paid and what is still due.
No more guessing which vendor is still waiting for money.
- Part payments supported
- Cash, UPI, bank, card or cheque
- Outstanding amount always visible
See where your PG’s money goes
Total, paid and outstanding spend at the top of the page, with monthly trends and category, vendor and payment views in expense reports.
Spot rising costs early and plan the next month with real numbers.
- Monthly spending trend
- Category and vendor breakdowns
- Spend by property
Vendors and categories that fit your PG
Keep a list of the vendors you work with and group spending your way — use the ready-made categories or add ones specific to your property.
Your records stay consistent, however many people add expenses.
- Vendor directory
- Your own categories
- Filter by category, vendor or date
Bring old records in, take reports out
Moving from a notebook or spreadsheet? Import past expenses from an Excel template. Export your expense list to Excel or CSV whenever your accountant asks.
Start with your history, and share clean records in a click.
- Excel import template
- Excel and CSV export
- Ready to share with your CA
Workflow
Step-by-step in TrackMyPG
The same flow your desk runs every month — from tenant to report.
Add the expense
Enter what it was for, the category, amount and date — and pick the vendor.
Attach the bill
Upload a photo or PDF of the bill or receipt so it is never lost.
Record the payment
Pay now, later or in parts; TrackMyPG keeps the amount still due.
Review spending
Check totals, trends and category or vendor breakdowns for the month.
Share with your CA
Export the expense list to Excel or CSV whenever you need it.
Benefits
Measurable outcomes on the ground
Every bill in one place
Stop hunting through notebooks, WhatsApp chats and bank statements. Every expense, bill photo and note lives in one searchable list.
Know what you still owe
Record full or part payments to vendors and see instantly what is paid and what is outstanding.
See where the money goes
Category, vendor and monthly views show which costs are growing, before they eat into your margin.
Every PG, side by side
Running more than one property? Compare spending across your PGs or look at each one on its own.
Outcomes
What operators report after adoption
- Know your PG’s real monthly running cost
- Fewer missed or double vendor payments
- Every bill findable when a question comes up
- Earlier warning when electricity or food costs rise
- Clean records to hand to your accountant
Use cases
Real PG expense scenarios, handled
A few everyday moments where PG owners use expense management in TrackMyPG.
Weekly grocery and vegetable runs
Log each purchase under Food & Kitchen against the vendor you buy from, so at month-end you know exactly what feeding residents cost.
A plumber fixes a leak on a Sunday
Record the repair with notes on which room it was, attach the invoice, and pay half now and half after the work is checked.
Paying your cook and housekeeping staff
Record staff payments every month so salaries are part of your running costs, not a number you keep in your head.
Buying new mattresses before admissions
Add the purchase under Furniture & Assets with the vendor’s bill, so you can see what you invested in the property this season.
Comparing two PGs
Look at spending for each property side by side and see which one is costing more to run — and in which category.
Compare
Manual vs Excel vs TrackMyPG
The same PG tasks, three ways to run them. See exactly where structured software pulls ahead.
| Task | Manual / registers | Excel sheets | TrackMyPG |
|---|---|---|---|
| Recording expenses | Notebook entries | Rows typed in later, if at all | Added as they happen, with the bill |
| Bills & receipts | Paper that goes missing | Separate folder, not linked | Photo or PDF attached to the expense |
| What you still owe | Memory and phone calls | Manual formulas | Paid and due amounts shown automatically |
| Where money goes | Totalled by hand | Pivot tables that break | Monthly, category and vendor views |
| Multiple PGs | One notebook per PG | Tabs that drift apart | Each PG, or all together |
| Sharing with your CA | Photocopies | Emailing the latest version | Export to Excel or CSV |
Feature ecosystem
Works with the rest of TrackMyPG
Each module shares the same tenant, room, and invoice data — so your operations stay connected end to end.
Reports & AnalyticsRevenue, outstanding, tenant list, and room occupancy exports.Multi-PG ManagementRun multiple properties with isolated data and team invites.Rent CollectionMark cash or bank paid, or collect online against the same invoice IDs.Bulk Import & ExportExcel templates, previewed imports, and filtered exports for tenants and rooms.
Explore related guides
FAQ
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